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Center for Archival Research and Training (CART)

New CART Fellowship, 2023-2024

Apply for the NEW CART Fellowship

The University Library’s Center for Archival Research and Training (CART) invites applications for one graduate fellowship in the 2023-2024 academic year. The Fellow will be trained in archival theory and practice, make collections available for research through archival processing, conduct research with Special Collections & Archives collections, curate a public exhibition, and co-organize programming around archives topics for the UCSC community. The Fellow will be expected to devote 20 hours per week to CART during Fall, Winter, and Spring quarters (September 2023 to June 2024), and not to hold teaching assistantships or other employment. Partial-year fellowships will not be awarded. 


Application deadline: May 1, 2023

Amount: $25,000 year-long stipend ($8,333 per quarter) plus in-state tuition, fees, and health insurance

Number of fellowships: 1

Eligibility: Currently enrolled in a graduate program at UCSC at least through June 2024. (at least five credits, not on leave or filing fee, in good academic standing, within normative time).


Register via Zoom for the CART Fellowship virtual information session on April 3rd 3:00-4:00pm Pacific. This session will be recorded and posted to this website for later viewing.

Application Information

Application consists of:


  1. Completed CART Application Google Form

  2. Letter of interest (1-2 pages) outlining your interests in the CART fellowship, your qualifications, and how participating in CART will support your research, teaching, and/or career. 

  3. Résumé (maximum 3 pages)

  4. Email from your department’s Graduate Director stating that you will be within normative time and in good academic standing during the 2023-2024 Academic Year

  5. Letter of reference/support from your faculty advisor. Advisors should send the letters directly to CART Archivist Alix Norton at

CART welcomes fellowship applications from currently enrolled UCSC graduate students with academic and research interests in arts, humanities, and/or social and natural sciences; interest in learning about and being mentored in the fields of archives and academic libraries; and interest in curating exhibitions and public programming. Applicants should be interested in expanding their research practice using primary source materials in archives and libraries.

Applications will be evaluated for academic excellence, written communication skills, alignment with the mission, vision, and goals of the Center for Archival Research and Training and the University Library, and expression of how the applicant’s work in Special Collections & Archives will benefit the public.


Fellowship deliverables


The CART Fellow will do the following over the course of their fellowship:

  1. Complete collection guides for 2 archival collections

  2. Curate an exhibition in the Third Floor Gallery space of McHenry Library

  3. Develop and facilitate an event or public program (e.g. guest lectures, reading discussions, workshops, film screenings, colloquia, etc.)

  4. Participate in UCSC Graduate Research Symposium in Spring 2024

  5. Complete a brief final report on CART fellowship experience


Fellowship Information

Fellowship Information and Schedule

The main components of the fellowship during the academic year will include archival processing, exhibition curation, public programming, participating in the UCSC Graduate Research Symposium, and ongoing collection research to support the above. The Fellow will be trained in archival theory and practice during Fall quarter, with ongoing training, discussion, and immersion in the University Library’s Special Collections & Archives department throughout the year.

  • Fall 2023: Orientation, meeting with staff, reading archival theory, training in archival practice, begin archival processing
  • Winter 2023: Continue archival processing, research other archival collections, develop public programming
  • Spring 2023: Finish collections work, curate exhibition and related programming, write final report


Archival Processing

One main component of the CART fellowship is receiving training in foundational and contemporary archival theory and practices, and putting those skills into hands-on practice by conducting archival processing on collections. Getting trained in processing work with CART builds a foundational understanding of how archival collections are created, organized, and presented, which graduate Fellows can use to improve their own archival research skills.

Archival processing includes surveying, arranging, describing, preserving, and providing access to collections in the UCSC Special Collections & Archives. Fellows are trained by a professional archivist in established standards of the profession.

The following collections will be available for the CART Fellow to make available through archival processing:


Nina Graboi papers


Born Gusti Nina Graboi in Vienna in 1918, Nina escaped Nazi occupation in the late 1930s, living as a refugee in Europe before immigrating to the United States with her husband and settling in New York in the early 1940s. Through the 1950s and 60s, Graboi studied theology and meditation, Buddhism and Hinduism, and psychedelics, becoming close friends with Timothy Leary, Ram Dass, and Alan Watts. She moved to Santa Cruz in 1979, where she worked for UCSC math professor Ralph Abraham and lectured on connections between spirituality and the psychedelic experience until her death in 1999.

The 17 box collection of Nina Graboi’s personal papers range from the 1960s to the 1990s, and include Graboi’s written materials, correspondence (including correspondence with Timothy Leary, Ram Dass, and Albert Hofmann), photographs, posters, Graboi’s office files, and audiovisual media.


Watsonville-Santa Cruz Chapter of the Japanese American Citizens League (JACL) records 



Established in 1929, the Japanese American Citizens League (JACL) is a national organization whose ongoing mission is to secure and maintain the civil rights of Japanese Americans and all others who are victimized by injustice and bigotry. The leaders and members of the JACL also work to promote cultural, educational and social values and preserve the heritage and legacy of the Japanese American community. The Watsonville-Santa Cruz Chapter of the JACL has played a vital role in the history of the Japanese community in the Pajaro Valley over the last several decades.

This collection of 5 boxes contains the records of the Watsonville-Santa Cruz Chapter of the Japanese American Citizens League. The records include meeting minutes, conference materials, newsletters, and interviews of organizational leaders, members and WWII Nisei veterans. 

Learn more about the JACL on their website, and the Watsonville-Santa Cruz JACL chapter website.


Exhibition Curation

The Fellow will curate a public exhibition in the Third Floor Gallery of McHenry Library during Spring 2024. This exhibition will highlight collection materials in Special Collections & Archives, and may include materials the Fellow has processed. The Fellow will have time throughout the year to research the collections stewarded by the library, and work with staff to develop themes, modules, and exhibition text for display in Spring.




Public Programming

In collaboration with archives staff, the CART Fellow will develop and facilitate at least one event or public program during the academic year. This could be a guest lecture, reading discussion, workshop, film screening, colloquium, etc.

Some examples of past programs include:



UCSC Research Symposium



The CART Fellow will participate in the annual UCSC Graduate Research Symposium in Spring 2024. They will present on the research they’ve done with CART in McHenry Library, either in a short talk, research poster presentation, or alternative media presentation

Frequently Asked Questions

The CART fellowship award includes a $25,000 stipend ($8,333 per quarter) and in-state tuition, fees, and health insurance. We will award one graduate student at UCSC over the 2023-2024 academic year.

We will be conducting interviews in mid-May, and make decisions about offers by mid-June 2023. Please contact if you have any questions about your application.

Funding for Summer is not included in the fellowship award. The fellowship, including orientation and training, will start in Fall quarter.

While it can be helpful, there is no subject expertise required to participate. We ask that you have some sort of interest and/or experience in working in archives or libraries, curating exhibitions, or doing primary source research.

The new CART fellowship in 2023-2024 is designed to be done in lieu of a teaching assistantship. Fellowship recipients are expected to devote themselves to CART for 20 hours per week, and not to hold teaching assistantships or other employment. During academic sessions, graduate students may not be employed in any capacity by the University beyond a maximum of fifty percent service time. The purpose of the University-wide policy is to limit the amount of time graduate students spend on University activities that do not lead directly to the successful completion of their academic programs.

We expect a commitment of 20 hours per week to CART projects and research during the fellowship.

There’s no minimum or maximum word count or page length for the letter of interest. Applicants usually write 1-2 pages, but you should write enough to express your interest in the fellowship program and how participating in CART will help you in your research, your teaching, and/or your future career plans. Your research focus can but does not need to align with the specific collections to be processed.

No. In the past we've had first year students all the way to ABD candidates who participate successfully in CART. We recommend applicants to keep their schedules in mind when applying, and make sure they have the bandwidth to participate for 20 hours per week during the full academic year. Other responsibilities such as qualifying exams tend to take up a lot of time and work; it may be best to wait a year to apply for CART if you plan to have significant commitments this upcoming year.

Not at this time. The CART Fellowship is offered as a full academic year commitment.

Most CART fellows have no prior exhibition curation experience. We look for applicants who are interested in curating an exhibition for a public audience. The fellow will be working closely with Special Collections & Archives staff throughout the year and especially during the Spring, and staff will facilitate the curation process.

Yes, starting in 2023-2024 the CART fellowship will cover in-state tuition, fees, and health insurance, as well as a $25,000 stipend ($8,333 per quarter) for the fellow. The fellowship award is funded similar to that of a teaching assistantship for the academic year.

Yes. You need to be currently enrolled in at least five units as a graduate student at UCSC in order to participate in the CART fellowship, be in good academic standing, and in normative time to your degree progress.

The CART fellowship offers in-state tuition, fees, and health insurance and a quarterly stipend, and is similar to other fellowships and teaching assistantships on campus. If you are selected and agree to participate as a fellow, and you are not a California resident at that time, you will be responsible for all other non-resident fees. If you haven’t yet established residency in California, consider waiting to apply until you are a resident.

The CART Fellowship award does not require work authorization, and you should be eligible for the in-state tuition included in the fellowship award if you are a California resident. Please check with the financial aid office and your division's graduate advisor to inquire about the kinds of financial aid you are eligible to receive, since individual situations may vary.

The CART fellowship is currently open only to graduate students, but we often employ undergraduate students in Special Collections & Archives to assist with public services, retrieving archival materials for researchers, and other archives-related projects. Contact us if you’re interested in learning more.