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Center for Archival Research and Training (CART)

CART Fellowship Information


Applications for the 2020-2021 academic year are now closed.


Watch the presentation below for more information about the CART fellowship, and about this year's projects.


Frequently Asked Questions

While it can be helpful, there is no subject expertise required to participate. We do like the fellows to have an interest in something about the collection they choose. You’ll be working on this collection for 100 hours and then creating an exhibit showcasing the collection, so it helps to have some connection.

Yes, most likely. Most CART fellows have concurrent TA appointments. If you have a concurrent academic appointment during the first quarter you’re in CART (Fall or Winter), you will need to get permission from your graduate adviser as well as the Graduate Dean.

While you are applying, please check in with your adviser to see if they would approve of your participation in CART. After accepting the offer, fellows reach out to their graduate adviser and department coordinator (who contacts the Graduate Dean) to get written permission to work 10 hours a week for CART.

Fellows who work in the Summer do not need written permission.

There's no minimum or maximum word count or page length for the letter of interest. Applicants usually write 1-2 pages, but you should write enough to express your interest in the program and how participating in CART will help you in your research, your teaching, and/or your future career plans.

No. We’ve had first year students all the way to ABD candidates and every year in between. We recommend applicants to keep their schedules in mind when applying for CART, and make sure they have the bandwidth (and permission from advisers) to participate for 100 hours in the first quarter, plus the time for exhibit curation in the Spring. Other fellowships, teaching responsibilities, and qualifying exams tend to take up a lot of time and work; it may be best to wait a year if you plan to have large commitments this upcoming year.

The exhibit is an essential component of CART, and a requirement to fulfill the entire fellowship.

Most CART fellows have no exhibit experience. We look for applicants who are interested in curating an exhibit for a public audience. The CART Archivist and the Outreach & Exhibits Librarian work closely with the fellows in the Spring to facilitate the curation process.

No. Fellows are paid hourly for training and 100 processing hours at $21.41 per hour, and a one-time payment of $400 after the completion of the exhibit. (FYI: most CART fellows have concurrent TA appointments.)

Yes. You need to be currently enrolled as a graduate student at UCSC in order to participate in the CART fellowship.

The CART fellowship is a student job that hires through the UCSC Career Center, so if you are able to work on campus, you should be able to participate in CART. You may not be able to participate in CART if you are an international student and you have a concurrent TAship. Check with the UCSC Career Center to inquire about your current employment status.

CART is currently only for graduate students, but we often employ undergraduate students in Special Collections & Archives to assist with public services, retrieving archival materials for researchers, and other archives-related projects. Contact us if you’re interested in getting involved!

Miriam & Ray Rice

Miriam and Ray Rice Papers

1-2 fellows

miriam ray


Up to two CART fellows will work on processing approximately 30 boxes of the papers of California-based artists Miriam and Ray Rice. Miriam Rice was well known for her work in mushroom dyeing and her husband, Ray Rice, was a mosaicist, painter, poet, and animator of short experimental films. 

Miriam’s papers include her research materials on mushroom dyeing, manuscript drafts for her publications Let’s Try Mushrooms for Color (1974) and Mushrooms for Dyes, Paper, Pigments and Myco-Stix (2007), photographs, correspondence, travel files, audiovisual materials, dye tests, teaching and workshop files, and files on her professional activity with the International Mushroom Dye Institute. 


miriam and mushroom print mixed bouquet dye test


mushroom paper samples mushroom terms


In the 1950s and 1960s, Ray Rice had a key role in developing the "Art and Architecture" movement, which integrated sculpture, mosaic and painting with architecture. Ray’s artistic work in this collection include his writings, drawings and sketchbooks, photographs and slides, and films. Also included are correspondence files between Ray and Miriam, and records from Ray’s time in the US Army during World War II. UCSC has a collection of 36 animated short films that Ray Rice created and produced from 1965-1979, which the fellows will integrate into the collection of his papers.


art files festival flyer


Click here to view additional photos of this collection.


The fellows will survey, arrange, organize, and describe the materials that the Rices created ranging from the 1940s to the 2000s. Later, the fellows will collaboratively curate an exhibit of these materials along with the CART Archivist and the Outreach & Exhibits Librarian.

For more information on Miriam and Ray Rice, visit this website:




CART fellowships are open to all graduate students. For this project, students interested in visual studies, poetry, literature, architecture, textile studies, and mycology are particularly encouraged to apply.

Sara Halprin

Sara Halprin Interviews

1 fellow


One fellow will remotely process the Sara Halprin Interviews, which consist of over 100 digital audio files transferred from CDs. Sara Halprin, PhD, was an author, scholar, and therapist who lived in Portland, Oregon. While studying writing at Portland State she was a student of Ursula K. LeGuin. In the 1980s and 1990s, Halprin conducted a series of interviews with Seema Weatherwax, which comprise the vast majority of this collection. Seema Weatherwax was a photographer and artist, born in Russia in 1905. She settled in the United States in 1922 and began working in a photo lab in Boston. Soon she moved to California and worked at Yosemite National Park, where she was an assistant to Ansel Adams, and became close friends with the Adams family as well as Edward Weston, Imogen Cunningham, and Woody Guthrie. She left Yosemite to marry Jack Weatherwax and moved to Los Angeles, where she worked with her husband and pursued her passion for racial justice. In 1984 she moved with her husband to Santa Cruz, where he died soon after. In Santa Cruz, Seema joined the local chapters of the NAACP and WILPF (Women's International League for Peace and Freedom). After her husband’s death, she decided to revisit her own photography work, and showed the first professional exhibit of her work at age 95 in Aptos. 

Halprin’s interviews formed the basis for her book on Weatherwax, entitled Seema’s Show: A Life on the Left. The book was released in 2005 to coincide with Weatherwax’s 100th birthday. Both Weatherwax and Halprin passed away in 2006.

The Halprin collection contains 105 audio files which the fellow will listen to and describe in a detailed collection guide, in order to make the recordings accessible for research. These interviews feature Seema (as well as some family and friends) discussing her experience living internationally, her career as a photographer, artistic collaborations, and her social justice work. The fellow will also conduct research on Halprin and Weatherwax to provide context for the finding aid, create a digital exhibit of the collection materials, and may also work with the physical materials in the library including VHS and cassette tapes. The collection comprises 6 boxes of exclusively audiovisual materials; there is no paper component. UCSC Special Collections & Archives holds the papers and photographs of Seema Weatherwax, which the fellow may use for contextual research.

The collection guide for the Seema Weatherwax Photographs and Papers is available to view on the Online Archive of California, and Seema’s Show: A Life on the Left is available to read online through the UCSC Library.

Yamashita Family

Yamashita Family Papers

1-2 fellows


photo album


Up to two fellows will work on processing 45 boxes of the papers of the Yamashita family, donated by Karen Tei Yamashita. Yamashita is an author and Professor of Literature at UC Santa Cruz since 1997.


photo album 2 letters


The Yamashita family was based in Oakland, California -- Kishiro and Tomi, who immigrated from Japan around the turn of the 20th century, along with their seven children born in the US: Kimi, Susumu, Chizuru, Hiroshi John, Iyo, Kiye Kay, and Isao Thomas. The family experienced internment at the Tanforan and Topaz detention camps during World War II after the issue of Executive Order 9066. After the war, some family members returned to the Bay Area, while others dispersed to Chicago and elsewhere around the country. 


files of letters wedding photo


This family archive contains the papers of Karen Tei Yamashita’s father, Hiroshi John, and of his 6 siblings, their parents, and their extended family and friends. The collection contains family correspondence, photographs, albums and scrapbooks, artwork, oral history materials, film reels, and manuscripts, which all span from the 1910s through the early 2000s.



Materials from this collection were used extensively in Karen Tei Yamashita’s recent book, Letters to Memory.


The fellows will survey, arrange, organize, and describe the materials in the Yamashita family archive, and will collaboratively curate an exhibit with the CART Archivist and the Outreach & Exhibits Librarian.




child letter photo of bride


files slides box



Click here to view additional photos of this collection.


More information on the Yamashita family can be found in Letters to Memory and the Yamashita Family Archives website accompanying the book.


CART fellowships are open to all graduate students. For this project, students interested in Japanese-American history, literature, family and personal archives, and 20th century material culture are particularly encouraged to apply.

Application Information

Eligibility and Terms
Applications are welcome from currently enrolled UCSC graduate students with academic interests in arts, humanities, and/or social and natural sciences; interest in working in archives and libraries; and interest in curating exhibits.

Fellowships in CART require a multiple quarter commitment:

  • Fellows attend a paid, one-day training as a cohort in early July.
  • During Summer, Fall, or Winter quarter, each fellow works a total of 100 hours (10 hours/week during the weekday hours of 9:00-5:00). 
  • Fellows return in Spring quarter to curate an exhibit showcasing materials from the collections they processed, and are paid a stipend after the completion of the exhibit.


If fellows have a concurrent academic appointment (e.g. GSR, TA, other teaching appointment), they must get written permission from both a) their faculty advisor and b) the Dean of Graduate Studies to work 10 hours per week during the first quarter, and to curate the exhibit during the second quarter.

CART hires fellows for the upcoming academic year (Summer, Fall, and Winter quarters) each Spring. Project information and application forms are posted at the beginning of Spring quarter, and applications are due in May. Interviews are held and fellowship offers are made before the end of Spring quarter.

Interested candidates will submit a completed application form including the contact information for 2-3 references, a letter of interest, and a résumé/CV.

Review Process
CART fellowships are awarded on a competitive basis. Applications will be evaluated each on the basis of:

  • the availability of projects related to a candidate’s academic background and subject expertise;
  • the candidate’s expressed desire to work with primary source materials to enhance their research, writing and/or archival skills;
  • the candidate's expressed desire to work on an exhibit;
  • the candidate's faculty references;
  • and the candidate’s general level of achievement.

Strong candidates will be contacted after the application deadline to arrange an interview. Applicants will be notified of their status by email.