The University Archives is interested in collecting material that relates to the following topics:
Examples of archival records
As a leader of a student organization, you might be in possession of materials that have a place in the University Archives as a record of your group's activities on campus. Contact the University Archivist to schedule an appointment to review your records. In your e-mail, please describe the scope of the records, which organization produced them, and the activities they document. We would also appreciate a copy of any inventories or indexes you have made of the records. Archives staff will then work with you to identify materials suitable for the archives and can assist with the physical transfer of the records.
Document the activities of your group: keep minutes of meetings, save copies of publications and flyers.
Label your materials/folders with full names, dates, and descriptions of events or circumstances.
Keep your records together in one central place.
Develop a straightforward filing system that works for you.
Store your records away from dampness, dust, excessive heat, and sun.
Develop a routine of transferring inactive records to the University Archives at the end of the semester, year, or leader's term of office.
Consider the fate of your non-paper documents. Electronic records can pose software and hardware access problems. Save compact discs, memorabilia, photographs, posters, and tapes, as well as traditional paper documents. Contact an Archivist for help an advice with maintaining and transferring electronic files.
WHEN IN DOUBT, DON'T THROW IT OUT!