University Library

Special Collections & Archives

How to Export Digital Images For Free

Images may be exported and saved from the UCSC Library Digital Collections by utilizing the Save to Favorites function. Favorites allows you to save and export images to PowerPoint. The option to add an item to your Favorites is available any time you view an item or its description.

The publication or use of any work protected by copyright beyond that allowed by fair use for research or educational purposes requires written permission from the copyright owner. Responsibility for obtaining permissions, and for any use rests exclusively with the user.

To Add Items to My Favorites:

When you open an item to view it, the link to add items to My Favorites appears in the upper and lower corners of the page. When you open a compound object to view it, links to add either the entire compound object or the page that you are viewing are in the upper middle of the page.

  • Click Save to Favorites. The item and the item description are added to My Favorites. When viewing compound objects, add single pages or add the entire compound object to My Favorites.
  • Click Back to Results to return to browsing or searching.

To Add Multiple Items to My Favorites:

  1. From the browse or search results view, place a check in the check boxes to the left of the desired items, or click Select All.
  2. Click Save to Favorites.

Only the items on the current Web page may be added to My Favorites. For example, you cannot select items on one results page and move to another page to select more items before adding to My Favorites.

Export selected "favorites" as: PowerPoint 2007 file or Zip Archive file

Reproduction and Use Policy

UCSC Special Collections & Archives supports research, teaching, scholarship, publication, and artistic production involving the use of materials from our collections. We welcome you to use materials in our collections that are in the public domain [1] and to make fair use [2] of copyrighted materials as defined by copyright law [3]. Please cite all reproductions, “Courtesy Special Collections, University Library, University of California Santa Cruz. [collection name.]”

All reproduction requests are subject to review. Material may be reproduced when, in the judgment of Special Collections staff, it supports the research, teaching and learning mission of the University of California, but:

  • Will not duplicate an inordinate portion of the material
  • Is not prevented by U.S. copyright law
  • Does not infringe on restrictions imposed by the donor of the material

All reproduction requests must be submitted through the UCSC Special Collections Request System [4] via the Copy/Scan Order form. This request form constitutes an agreement that you will not reproduce, transfer, distribute, broadcast, publicly display, offer for sale, or otherwise use or publish any material subject to copyright, or a portion thereof, in excess of fair use [2], as defined by copyright law [3], without the express permission [5] of the copyright holder.

Use, Copyright, and Attribution


The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of fair use, that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Many of the materials held by UCSC Special Collections & Archives may be protected by United States Copyright Law and/or by the copyright laws of other countries. Copyright law protects unpublished as well as published materials. While UCSC Special Collections & Archives owns the materials in our collections, we typically do not own the copyright to these materials, except where it has been explicitly transferred to the UC Regents, or when the material was created by the university.

UCSC Special Collections & Archives cannot grant or deny permission to publish or otherwise distribute material whose copyright it does not hold or material deemed to be in the public domain. Provision of copies of materials in UCSC Special Collections & Archives does not imply permission to utilize materials in excess of fair use. The researcher is solely responsible for determining the copyright status of materials and, if necessary, obtaining permission to use material from the copyright holder. Written permission from the copyright holder is required for publication, distribution, or other use of copyrighted items beyond that allowed by fair use.

Due to restrictions imposed by donors of certain collections in our repository, UCSC Special Collections & Archives cannot produce reproductions without prior written permission from the copyright holder for these collections. This restriction applies to specific collections listed on our website.

UCSC Special Collections & Archives cannot facilitate requests for permission on behalf of the researcher, and is unable to conduct copyright searches or counsel users in the application of copyright law. Upon request, we may provide available rights contact information, subject to the privacy needs of our donors. UCSC Special Collections & Archives does not warranty the accuracy of such information and shall not be responsible for any inaccurate information.

Digital Scanning for Research or Publication

Requests for digital scans must be made through the UCSC Special Collections Request System. Orders can take from one to three weeks to be processed. We do not perform rush orders.

Digital scans for publication are made as high resolution TIFF files according to the Technical Guidelines for Digitizing Cultural Heritage Materials: Creation of Raster Image Master Files from the Federal Agencies Digitization Initiative (FADGI) Still Image Working Group. Files are delivered via the UCSC Special Collections Request System. Please consult our fee schedule for information about reproduction and permission costs. All orders must be paid in advance. Reproduction work begins after payment.

Camera Use

Requests to photograph materials in UCSC Special Collections & Archives must be made in advance of your visit through the UCSC Special Collections Request System by checking the “Personal Camera Request” box on the request form. Please read our Policy for the use of personal cameras in the Special Collections & Archives Reading Room. Submitting your request constitutes an agreement to abide by the terms of this policy.

Flash, scanners, laptop cameras, video cameras and tripods are not permitted. Cell phones are only permitted for photography if permission has been granted. Permission to photograph does not constitute permission to publish.


We are unable to accommodate on-site photocopy requests. There is no self service copying in Special Collections; photocopying of materials is done in-house by Special Collections staff as time and condition of the materials permit. Photocopying is performed at the discretion of Special Collections staff. Photocopies are made solely for the personal use of the individual researcher. Permission to photocopy does not constitute permission to publish.

Crediting Policy

All reproduced and published items (in print or electronic format) must be credited as follows: “Courtesy Special Collections, University Library, University of California Santa Cruz. [collection name]”

You must not use the name of Special Collections & Archives, the UCSC University Library, or UCSC in any manner which creates any false association between you and the image, materials, Special Collections, the Library, and/or UCSC,  or that incorrectly implies any sponsorship or endorsement by Special Collections, the Library, UCSC, or any third party rights holder.

A complimentary copy of any publication or reproduction using Special Collections materials should be sent to the University Library at the time of publication.

If you are the copyright owner and believe our website has not properly attributed your work to you or has used it without permission, we want to hear from you. Please contact with your contact information and a link to the relevant content.


In receiving a reproduction from our holdings, you assume all responsibility for infringement of copyright or other rights in your use of the material, and agree to indemnify and hold harmless UCSC Special Collections & Archives and the UCSC University Library, its agents and employees against all claims, demands, costs, and expenses incurred by copyright infringement or any other legal or regulatory cause of action arising from the use of these reproductions.







Reproduction Fees

Processing, Reproduction, and Usage fees apply to most requests. Please see our Reproduction Fee Schedule for more information.

How to request a photocopy or scan

Search Cruzcat for archives and other material in Special Collections by limiting location to McHenry Spec Coll. Click Spec Coll Request.

Search the Online Archive of California for electronic finding aids to many of the collections. Click Request items.

Browse UCSC's Digital Collections on campus and local history, maps, and more. Click Request.

You may also fill out a manual request by logging into the UCSC Special Collections Request System, and clicking Copy/Scan Order.

Copyrighted collections: written permission required

UCSC Special Collections & Archives requires written permission from the copyright holder to reproduce certain material from the following collections in our repository. Permission must be sent to prior to reproduction. Written permission is required for all fine art photography. This list is not exhaustive, and we may require written permission at the discretion of Special Collections staff.

Ansel Adams Photographs (MS 2)

Bateson Family Papers  (MS 113)

Brett Weston Photographs (MS 405)

Edna Bullock Photographs (MS 325)

Edward Weston Photographs (MS 3)

Gloria Anzaldúa Altares Collection (MS 308)

Gregory Bateson Papers  (MS 98)

Harry Mayo Surfing Photography Collection (MS 405) [Due to restrictions imposed by the donation agreement, UCSC Special Collections is not able to provide reproductions of photographs from this collection. To request a reproduction, contact the Santa Cruz Surfing Club Preservation Society at]

Hitchcock Photography Catalogue (MS 116)

Jesse Rabinowitz Photographs (MS 237)

Lou Harrison Papers  (MS 132)

Morley Baer Photographs  (MS 6) [Contact information for the Morley Baer Photography Trust can be found at]

Patricia and Richard Shirk Collection of Photographs (MS 118)

Philip Hyde Photographs (MS 22)

Photographs in the Wynn Bullock Papers (MS 10)

Photographs of John Cage & Norman O. Brown (MS 150)

Richard Shirk Photographs (MS 418)

Seema Weatherwax Papers (MS 154)

Verna Johnston Photographs (MS 91)