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Special Collections & Archives

Reproduction or Permission Requests for Special Collections & Archives

Please create and use your Aeon Account to place Copy/Scan Orders and/or Permissions Requests.

After receiving your request, Special Collections & Archives staff will review and respond with additional information and, if needed, details on invoicing and payment. 

Details on Reproduction Fees and Use Fees are below.  

Fee Information

UCSC Special Collections & Archives charges fees for reproduction services on a cost recovery basis. Payments must be made by credit card via the UCSC Special Collections Request System. Payments may also be made by check, made out to the University of California Regents. Payment in full is required before orders are processed. Sales tax will be added to applicable reproductions.

 

UCSC Special Collections & Archives reserves the right to limit the number of items from a particular collection that will be copied for off-site use.

 

UC users: UC users are defined as UC faculty, staff, and students. UC user fees apply to university-directed research only. Patrons are limited to requesting up to 100 reproductions per year.

 

Processing Fee: A processing fee of $30 per hour after the first 2 hours will be charged for work performed by Special Collections to cover the search and retrieval of material. If thumbnail images are required for final selection and ordering of reproductions, a processing fee of $30 per hour, starting with the first hour, will be charged for work performed by Special Collections to create thumbnail files.

Shipping and mailing costs: There is no charge for digital files delivered via email. Costs for special mail handling such as UPS express, overnight delivery, or special shipping will be added accordingly to the reproduction and usage costs.

High Resolution Digital Images (TIFF, JPEG)

 

This price is inclusive of a high resolution, 16 bit RGB TIFF file and electronic delivery. For more details on scanning resolutions, see the explanation page.

 

Service Fee (per image)

UC Users

Non-UC Users

Original scan (no high-resolution digital image on file)

$30

$60

Duplicate scan (high-resolution digital image already on file)

$15

$30

Processing fee (by the hour)

 

For original duplications, estimate 2-3 hours total. For duplicate files, estimate 1 hour total.

Waived for the first 2 hours; $30 per hour thereafter

Waived for the first 2 hours; $30 per hour thereafter


Audio, Film, Video

Digital files made from audiovisual material in our repository are intended to support research, teaching, and private study. Due to copyright restrictions, we are unable to duplicate any commercially produced audiovisual materials. 

 

In-house digitization services are designed for access purposes, and we cannot guarantee publication quality files. Users are responsible for any post-digitization clean-up work that is needed for publication purposes. Other formats, rush orders, and large quantities may be referred to an outside vendor at the discretion of library staff and will be billed at cost. All files are delivered electronically via the UCSC Special Collections Request System. We are unable to deliver files via CD or DVD.

 

Service Fee (per item)

UC Users

Non-UC Users

Audio cassette, audio reel or VHS tape (digitized in house)

$30 

$60  

CD or DVD (digitized in house)

$15  

$30  

Film reels (digitized by vendor)

Determined by vendor. Contact Special Collections for details.

Determined by vendor. Contact Special Collections for details.

Processing fee (by the hour)

 

For original duplications, estimate 3 hours total. For duplicate files, estimate 1 hour total.

Waived for the first 2 hours; $30 per hour thereafter

Waived for the first 2 hours; $30 per hour thereafter


Text Documents (PDFs)

We are unable to create PDF scans of photographs, negatives, slides or transparencies. Photocopies are no longer provided.

 

Service Fee (per page)

UC Users

Non-UC Users

8.5x11 or smaller

$.50 + tax

$1 + tax

Oversized material

$1 + tax

$2 + tax

Processing fee (per transaction, by the hour)

 

For PDF scans, estimate 1-2 hours per transaction.

Waived for the first hour; $30 per hour thereafter

Waived for the first hour; $30 per hour thereafter

While UCSC Special Collections & Archives owns the materials in our collections, we typically do not own the copyright to these materials, except where it has been explicitly transferred to the UC Regents, or when the material was created by the university. Permission fees are only charged for materials with copyright owned by UC Regents.

 

Permission is granted for one time non-exclusive use.

 

UC users are not charged a use fee for materials with copyright owned by UC Regents.

 

Use Fee (per item)

Non-profit Use

Commercial Use

Print/Editorial/E-Book

$30

$100

Advertising/Non-editorial (cards, calendar, etc.)

$150

$300

Book Cover

$150

$300

Video/Television/Film

$30

$300

Internet/Web Site/Mobile App

 

Citation must link to UCSC Special Collections website.

 

 

$0

$100

Exhibition (use of reproduction or in online exhibit)

$30

$100

Thesis/Dissertation

$0

n/a

Social Media Use

 

Facebook: “like” the UCSC Library’s page so you can tag @ucsclibrary and/ or #ucsclibrary when posting Library images

 

Twitter: tag @UCSCLibrary and/ or #ucsclibrary when tweeting Library images

 

Instagram: tag @ucsc_library and/ or #ucsclibrary when sharing Library images

$0

$0

Collections with Reading Room Reproduction Restrictions

Restrictions in donor agreements associated with certain collections require that researchers obtain written permission from the copyright holder before any reproductions, including photographs taken by researchers for personal reference use, may be made. Permission must be sent via email (to speccoll@library.ucsc.edu) prior to reproduction or photography in the reading room. Written permission is required for all fine art photography. This list is not exhaustive, and we may require written permission at the discretion of Special Collections staff.

  • Ansel Adams Photographs (MS 2)
  • Bateson Family Papers  (MS 113)
  • Brett Weston Photographs (MS 405)
  • Edna Bullock Photographs (MS 325)
  • Edward Weston Photographs (MS 3)
  • Gloria Anzaldúa Altares Collection (MS 308)
  • Gregory Bateson Papers  (MS 98)
  • Harry Mayo Surfing Photography Collection (MS 405)
  • Jesse Rabinowitz Photographs (MS 237)
  • Lou Harrison Papers  (MS 132)
  • Morley Baer Photographs  (MS 6) [Contact information for the Morley Baer Photography Trust can be found at www.morleybaer.com]
  • Patricia and Richard Shirk Collection of Photographs (MS 118)
  • Philip Hyde Photographs (MS 22)
  • Photographs in the Wynn Bullock Papers (MS 10)
  • Raymond Carver Photographs (MS 130)
  • Richard Shirk Photographs (MS 418)
  • Seema Weatherwax Papers (MS 154)
  • Verna Johnston Photographs (MS 91)

Citing Materials Reproduced from Our Collections

Please cite all reproductions of Special Collections & Archives materials as follows: 

If copyright is held by the Regents of the University of California: 

© Regents of the University of California. Courtesy Special Collections, University Library, University of California Santa Cruz. [collection name].

If copyright is held by another organization or individual: 

Courtesy Special Collections, University Library, University of California Santa Cruz. [collection name].

Need help citing our oral histories?

See the Regional History Project's guide, How to Cite Oral History.

Use Public Domain Digital Collections Images for Free

Special Collections & Archives welcomes you to use materials in our Digital Collections that are in the public domain and protected under Fair Use. Items in Digital Collections are available from the UC Santa Cruz Library and are intended to support research, teaching, and private study.

The publication or use of any work protected by copyright beyond that allowed by fair use for research or educational purposes requires written permission from the copyright owner. Responsibility for obtaining permissions and for any use rests exclusively with the user.

Please use the More information + link found below each image to see copyright information.