University Library


University Library Billing

The University Library seeks to provide a collection that generations of UCSC community members will be able to access, use, and enjoy. Therefore we must ensure that the items held in the collection remain both available and in good condition. As a result, fees are assessed in cases when items are returned late, damaged, or lost.

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Pay Online

Pay your bill by logging into your library account in Cruzcat and click on pay online option.


BARCODE number:
(Do not include any letters or spaces in the barcode.)

Claims Returned Information

If you think you returned materials, which you are being billed for, you can request to have your items "claimed returned".

The library provides the Claim Returned process as a courtesy to library users.  Borrowers are responsible for all materials checked out to them at all times and initiating the Claim Returned process does not relieve you of the responsibility for items checked out to you.

We will thoroughly search the library three times before you are held responsible for the replacement of the item.  This process usually takes about two weeks.  Please contact the Circulation desk to find out the status of your Claim Return.


Ask a Librarian

Ask a librarian

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Why am I being Billed?

  • You have a book checked out that is 45 days past its due date. The Library is billing you for the replacement of that book.
  • You owe fines/fees for items returned after their due dates.
  • You owe for Interlibrary Loan items.
  • You owe for Media Center items.

Billing Definitions

  • Item Charge: This is the cost of replacing the book for which you have been billed. Once a book is returned or renewed, the replacement charge will be removed from your account.
    • The library does not accept replacement copies for lost items.
  • Processing Fee: This is a late fee that is imposed on any item returned past the grace period.
    • This fee is non-refundable.
  • Billing Fee: A billing fee is levied when billing a patron for the replacement of a book.
    • This fee is non-refundable
  • Replacement Fee: You have a book checked out to you that has not been returned and we have billed you for its replacement.
    • PLEASE NOTE: If you return a book billed for Replacement any replacement charge will be removed, as long as the books have not been replaced.  You will be responsible for any late charges incurred.

Account Management Strategies

Avoid billing complications by:

  • Managing your account on-line: review due dates, check for recalled items, renew items
  • Contacting Library Circulation staff immediately if you notice discrepancies in your account
  • Returning items to the service desk and asking for a receipt
  • Reporting lost or stolen cards immediately
  • Keeping your address and email information current: update by phone or on-line for Faculty, Staff and Courtesy borrowers.
  • Keeping your address and email information current: update the Student Portal for Students. ** if you want to forward email from UCSC email account to your preferred email account, go to the ITS Website or ITS Support Center for help.

If you cannot view your account on-line, contact Circulation staff and ask for assistance in managing your account. Staff can renew UCSC owned items for you and staff can alert you to any recalls or charges on your account—McHenry Library: 831-459-5185; Science & Engineering Library, 831-459-5300.

General Billing Information

For regular circulating items, courtesy reminders are emailed 3 days before an item is due. A courtesy overdue e-mail is sent 6 days after the item is overdue. A replacement bill is emailed when the item is 45 days overdue.

Patrons may view the status of their accounts on-line or speak with Circulation staff in person or by phone about the status of their account.

  • All categories of library borrowers are expected to return or renew items by the item's due date, or before the end of the item's grace period.
  • All borrowers are subject to billing for overdue material not returned within the specified grace period.
  • All borrowers are allowed to carry a maximum dollar amount on their account for 90 days (faculty/staff/grads—$49.00; undergrads/community/Friends—$24.00).
  • All borrowers who exceed their maximum allowable amount will have their accounts blocked until the item is returned or payment is made.
  • All borrowers who carry any charges (regardless of whether the charge exceeds their maximum allowable amount) on their library account for more than 90 days will have their accounts blocked until payment is made in full.
  • All borrowers are responsible for all of the items checked out on their library account.

Charges not paid after 90 days are sent to Student Business Services for Collection

Student business services charges $12.50 each month for unpaid balances.  The libraries cannot waive late fees imposed by student business services.