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Journal & Database (Serial) Cancellation Review Process 2018-2019

Frequently Asked Questions


If you don't see your question here, use our feedback form 

Q: Why are there multiple lists of titles?

A: UCSC is part of the 10 campus library system. As a group of libraries, we subscribe to large journal packages (Nature, Springer), expensive journal aggregators (JSTOR, EBSCO) together, in order to gain cost efficiencies and expand the universe of titles we can offer on our campuses. We also subscribe to titles as individual campuses. Below is a summary of the different ways and types of resources we subscribe to and how they correspond to the title lists.

  • Locally Subscribed titles=titles UCSC subscribes to without the California Digital Library's (CDL) assistance. 
  • UC-wide Subscribed databases=databases all, or almost all, 10 campuses subscribe to as a group.
  • CDL-licensed titles=journals that all, or almost all, 10 campuses subscribe to as a group.

Q: Why are we not being asked to weigh in about databases now? It looks like some databases could be cancelled this year.

A: You are welcome to provide feedback about the database list provided in April. The complication with the database list is that the resources are under review by all campuses now. If too many UC campuses decide to drop any of the databases, UCSC will most likely have to drop out, too. We simply cannot afford to license titles like the Economist Intelligence Unit on our own, for example. UCSC will try to keep access to all the databases we can. All remaining UC-wide databases will be shared with the campus in September, along with usage data and other metrics. At that point, we will ask the campus to make their keep/cancel recommendations and we will do our best to find funding to keep anything we can but, again, we cannot guarantee continued access because of the affordability issue.

Q: How can I participate?

A: In September, when the lists are released with cost and usage data, please review the lists and make recommendations. 

Q: How Can I help?

A: Below are a few things you can do

  • If you are part the Strategic Academic Planning process, review the lists, think about how new initiatives may need to be supported by the library.
  • Let us know about new programs that will need continued access to the resources on the lists.
  • Let us know about titles that are no longer needed because of program changes.
  • When you make new program proposals (graduate programs), review the list of titles and ask for permanent funding to support existing and new resources. 

Q: What is perpetual access/rights?

A: Perpetual Access/Rights means that when we license a journal, the publisher agrees to make the journal (or journals in a package) accessible to us in perpetuity. Perpetual Rights Agreements can include what happens to the journals if the publisher goes out of business. Or, if we cancel a subscription, for example, it may provide allowances to move the e-files to our own server, or, access may be allowed/provided through a service like Portico or LOCKSS which are dedicated to maintaining access to titles beyond a publisher's life cycle and/or library's subscription terms.