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Create a Collection

Collections are "buckets" that will store your items together in one place and allow you to find them quickly.


  1. Click on "Collections" in the left hand menu.
  2. Click "Add a Collection"
  3. Give your collection a Title
  4. Optional: add additional metadata about your collection as needed


Add an Item

Items in menu

Step 1: Go to the Items screen

  1. Log into your Omeka site to go to your Dashboard
  2. Select "Items" from the left-hand menu
  3. Click the green "Add an Item" button above the list of items


Add Item screen

Step 2: Add Item metadata

  1. Look at the navigation bar under the page title "Add an Item" to make sure you are in the "Dublin Core" section
  2. Fill in the necessary fields such as Title, Creator, Source, etc.
  3. Optional: Click the "Use HTML" box below a field to get a WYSIWYG editor box for adding hyperlinks or other HTML code


Add Files

Step 3: Upload your file

  1. Click on "Files" in the top navigation bar
  2. Click the "Browse" button to select and add a file from your computer.
  3. Optional: Click "Add another file" if your item is composed of more than one file (example: the front and back of a postcard, a video file with a text transcript)
  4. Click the "Public" box below the "Add Item" button on the right to make your item visible
  5. Select a collection from the drop-down menu on the right
  6. Click the green "Add Item" button


Basic Metadata

Metadata is the information ABOUT your objects; it’s how you describe what your objects are. You need to determine which metadata fields are necessary in order for your users to understand your materials.

When creating metadata and filling out the fields, consider 2 questions:

  1. What does each category mean? For example, the category "Date" could refer to the date that a painting was originally created or the date on which you photographed the painting. Consider which meaning makes more sense for your materials and be consistent across your site.
  2. How will the information be formatted? For example, the creator's name could be formatted Last Name, First Name or First Name Last Name. Choose a format/style for the information and then be consistent across your site.

Video: Manage Your Items

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